Operations Assistant, Document Management - 35948

Itchyfeet Recruitment AgencyVia agency

Full TimeTemporaryNot specifiedFinance

Posted 15 March 2026Closes 22 April 2026

Apply for this role ⇄ Compare with another role

👤 For candidates

🤖 Enhance with AI

›Leverage Copilot to draft and format routine correspondence quickly
›Use Power Automate to streamline document filing and retrieval tasks
›Adopt AI chatbots for basic call handling and visitor queries

📈 Disruption outlook

1 yr

5 yrs

10 yrs

% risk of significant disruption

🎓 Learn now

📚 For full-time, part-time & evening courses on the Isle of Man, visit University College Isle of Man (UCM)

🏢 For employers

🔄 Alternatives

🤖 AI AgentReception AI

Automates call routing and visitor check-in processes

💻 TechnologyPower Automate

Automates document filing and compliance record-keeping

🔀 RestructureHybrid Front Desk

Blend digital kiosks with human reception for flexibility

⚡ Recommendation

🔀 Hybrid approach

Routine tasks are highly automatable; client-facing duties require human touch

Microsoft Copilot & M365

Power Automate

Automate document management and supply monitoring

Copilot for Word

Draft correspondence and routine reports efficiently

Microsoft Teams

Coordinate ad hoc support and team communication

60% Medium riskAI 70%

AI Exposure (AIOE)70%

Executive Secretaries and Executive Administrative Assistants

O*NET 43-6011.00

Top Skills

Attention to Detail Administration and Management Regulatory Compliance

↑ 23% Claude Index

Job Description

Our client is seeking a Temp Operations Assistant for a 12-month contract, starting approximately on 6th April 2026. This role is based in the Isle of Man, and the successful candidate will work as part of a small team, managing a variety of tasks including document management, reception duties, and supporting operational areas of the business. The role involves being the primary point of contact for visitors and clients, ensuring that a high standard of service is maintained in all interactions. This position also includes answering general incoming calls professionally and performing administrative duties to assist with regulatory compliance. The ideal candidate will be driven, detail-oriented, and committed to delivering tasks on time. Please email team@itchyfeet.im or follow the link for further information and for details on how to apply https://itchyfeetoffshore.com/jobs/35948-temporary-operations-assistant-document-management-12-months-isle-of-man/

Automation Risk

Automation probability60%

AI exposure (AIOE)70%

This role contains a high proportion of routine and semi-structured administrative tasks, such as document management, call handling, and supply monitoring, which are increasingly automatable with modern office and AI tools. However, the need for in-person client interaction and nuanced service orientation keeps some elements resistant to full automation. GenAI and workflow platforms can significantly augment most tasks, leading to high AI exposure.

Task analysis

Manage and organize incoming and outgoing documents, ensuring proper filing and retrieval.
Serve as the primary point of contact for visitors and clients, providing a high standard of front-desk service.
Answer and direct general incoming calls in a professional manner.
Perform administrative duties to support regulatory compliance, such as maintaining records and logs.
Assist operational areas of the business with ad hoc administrative support.
Coordinate with team members to ensure timely completion of assigned tasks.
Monitor and maintain office supplies and reception area standards.
Prepare and draft routine correspondence and reports as required.

Automatable AI-assisted Human-only

Occupational Classification

🇬🇧 Not visa eligible

UK SOC2020: 4216 — Receptionists

O*NET: 43-6011.00 — Executive Secretaries and Executive Administrative Assistants

AI analysis: 16 March 2026

UK Salary Benchmark

Financial service activities, except insurance and pension funding · ONS ASHE 2024 annual earnings

scale £90k

UK sector median

£58,597

UK sector mean

£86,468

£0£23k£45k£68k

👤 For Candidates

AI & future-of-work guidance

🤖 Enhance with AI

›Leverage Copilot to draft and format routine correspondence quickly
›Use Power Automate to streamline document filing and retrieval tasks
›Adopt AI chatbots for basic call handling and visitor queries

📈 Disruption outlook

1 yr

5 yrs

10 yrs

% risk of significant disruption

🎓 Learn now

📚 For full-time, part-time & evening courses on the Isle of Man, visit University College Isle of Man (UCM)

🏢 For Employers

Strategic hiring options & technology alternatives

🔄 Alternatives

🤖 AI AgentReception AI

Automates call routing and visitor check-in processes

💻 TechnologyPower Automate

Automates document filing and compliance record-keeping

🔀 RestructureHybrid Front Desk

Blend digital kiosks with human reception for flexibility

⚡ Recommendation

🔀 Hybrid approach

Routine tasks are highly automatable; client-facing duties require human touch

Microsoft Copilot & M365

Power Automate

Automate document management and supply monitoring

Copilot for Word

Draft correspondence and routine reports efficiently

Microsoft Teams

Coordinate ad hoc support and team communication

Key Skills

Attention to DetailAdvancedAdministration and ManagementIntermediateRegulatory ComplianceBeginnerTeamworkIntermediateTime ManagementIntermediateClient Relationship ManagementIntermediateActive ListeningIntermediateMicrosoft OfficeIntermediateClericalAdvancedConfidentialityAdvanced

Knowledge Areas

Administrative ProceduresClient Service and Relationship ManagementCompliance and Regulatory FrameworksOffice AdministrationReporting and DocumentationBusiness AdministrationConfidentiality and Data Protection

O*NET Competency Skills

Active ListeningReading ComprehensionSpeakingService OrientationWritingCoordinationCritical ThinkingSocial PerceptivenessTime ManagementActive LearningJudgment and Decision MakingMonitoringNegotiation