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Housing Assistant

£29,731 - £35,225Full TimePermanentNot specifiedAdministration
Posted 15 March 2026Closes 18 March 2026

Job Description

In order to apply, please do so by completing an online application using the Job Train portal, which can be accessed by visiting the Council’s website. Please contact the HR Section if you require any further information (hr@douglas.gov.im) or 01624 696455. The closing date for the receipt of completed applications is: Wednesday, 18th March 2026 Essential 3 GCSEs, including English and Mathematics, Grade C or above or equivalent. Understanding of admin processes with experience in organising office operations, managing records. Good communication, excellent customer care skills and ability to deal politely and effectively with the public. Ability to observe confidentiality in all aspects of work. Self-motivated with the ability to work on own initiative as well as having the commitment, flexibility and motivation to be a constructive member of a Team. Proficient in the use of software (e.g., MS Office 365, Outlook, Word, Excel, Teams). Desirable Chartered Institute of Housing Level 2 Qualification or equivalent. Experience of working in a housing service or a customer-facing environment. Experience of local government. An understanding of the operations and functions of a local authority. Knowledge of the Council’s Standing Orders, Financial Regulations and the Isle of Man Government Procedures for Capital Projects (including requirements for Petitioning purposes). Political sensitivity. For more details and to apply contact hr@douglas.gov.im or 696455.

Automation Risk

Automation probabilityi55%
AI exposure (AIOE)i68%

Many core tasks, such as record-keeping, scheduling, and basic correspondence, are routine and highly automatable with current office and RPA tools. However, tasks involving customer care, confidentiality, and coordination with stakeholders require human judgment and social skills, keeping overall automation risk in the medium range. The role is highly exposed to AI augmentation, especially for communication and documentation tasks.

Task analysis

  • Respond to public enquiries by phone, email, and in person, providing information about housing services.
  • Maintain and update housing records, files, and databases in line with council procedures.
  • Prepare reports and correspondence related to housing operations and service delivery.
  • Handle confidential information and ensure compliance with data protection policies.
  • Coordinate with other council departments and external stakeholders regarding housing issues.
  • Organise office operations, including scheduling appointments and managing calendars.
  • Assist with the application process for council housing, including processing forms and verifying information.
  • Support the housing team in delivering excellent customer care and resolving service issues.
  • Ensure compliance with council standing orders and relevant regulations in daily activities.

Automatable AI-assisted Human-only

Occupational Classification

✨ Bright Outlook🇬🇧 UK Skilled Worker Visa Eligible
UK SOC2020: 4112Administrative Occupations: Office Assistants
O*NET: 43-9061.00 Office Clerks, General
AI analysis: 16 March 2026

UK Salary Benchmark

Office administrative, office support and other business support activities · ONS ASHE 2024 annual earnings

scale £50k
This vacancy
£29,731
UK sector median
£34,855
UK sector mean
£49,618
£0£13k£25k£38k

👤 For Candidates

AI & future-of-work guidance

🤖 Enhance with AI

  • Use Copilot to draft emails and reports efficiently
  • Automate routine data entry with Power Automate flows
  • Leverage Teams for streamlined stakeholder coordination

📈 Disruption outlook

15%1 yr
40%5 yrs
70%10 yrs

% risk of significant disruption

🎓 Learn now

📚 For full-time, part-time & evening courses on the Isle of Man, visit University College Isle of Man (UCM)

🏢 For Employers

Strategic hiring options & technology alternatives

🔄 Alternatives

🤖 AI AgentMicrosoft Copilot

Automates routine correspondence and document creation

💻 TechnologyPower Automate

Streamlines repetitive data entry and record updates

🌍 OutsourcingShared Service Centre

Handles high-volume admin tasks offsite

Recommendation

Augment role

Human touch needed for care, but routine admin ripe for AI support

Microsoft Copilot & M365

Copilot for Word

Drafts letters and reports quickly

Power Automate

Automates record updates and notifications

Copilot for Outlook

Manages email responses and scheduling

Key Skills

Administration and ManagementIntermediateConfidentialityAdvancedCustomer and Personal ServiceAdvancedMicrosoft OfficeIntermediateMicrosoft ExcelIntermediateMicrosoft TeamsBeginnerAttention to DetailIntermediateTeamworkIntermediateActive ListeningIntermediateEnglish LanguageAdvancedStakeholder ManagementBeginnerLocal Government ProceduresBeginner

Knowledge Areas

Administrative ProceduresOffice AdministrationCustomer Relationship ManagementConfidentiality and Data ProtectionReporting and DocumentationRegulatory ComplianceLocal Government and Market Dynamics

O*NET Competency Skills

Active ListeningReading ComprehensionSpeakingWritingCoordinationCritical ThinkingService OrientationSocial PerceptivenessTime Management

Alternative Career Paths

Housing Officer85% match

Oversees tenancy management, housing allocations, and tenant support within local authority or housing association settings.

Administrative Officer80% match

Manages a wider range of administrative functions across council or public sector departments.

Customer Service Supervisor75% match

Leads a team delivering front-line services to the public, focusing on service quality and team management.

Records Management Assistant70% match

Specialises in maintaining and securing organisational records, ensuring compliance with data protection standards.

Also Consider

🔥 Hot Technologies

In-demand tools for this occupation (O*NET)

Microsoft AccessYardi softwareAdobe AcrobatMicrosoft SharePointHenry Schein DentrixMEDITECH softwareOracle PeopleSoftSAP softwareGoogle DocsMicrosoft Word

Work Activities

General work activities from O*NET

  • Working with Computers
  • Communicating with Supervisors, Peers, or Subordinates
  • Getting Information
  • Performing Administrative Activities
  • Documenting/Recording Information
  • Establishing and Maintaining Interpersonal Relationships
  • Processing Information
  • Communicating with People Outside the Organization
  • Organizing, Planning, and Prioritizing Work
  • Identifying Objects, Actions, and Events
  • Evaluating Information to Determine Compliance with Standards
  • Updating and Using Relevant Knowledge
  • Making Decisions and Solving Problems
  • Scheduling Work and Activities
  • Monitoring Processes, Materials, or Surroundings

Anthropic Economic Index

Real-world AI adoption data from millions of Claude conversations · Dataset ↗

CC-BY Research

Observed Claude Usage

45%

of conversations

Classic Auto. Risk

96%

Frey & Osborne

Job Zone

2/5

Some prep

O*NET Median Salary

£26k

US ref. $33k · fx 0.79

Occupational family: Office and Administrative Support

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